Organization Settings

The Organization Settings page (Organization → Settings) is accessible only to owners. It contains two sections:

• Rewards Economy — the complete coin economy configuration for your organisation.
• Employee Suggestions — a toggle to enable or disable quest and goal suggestions from employees.

Changes to the Rewards Economy take effect immediately for new quest starts and new store purchases. Quests already in-flight pay the coin reward that was snapshotted when they were started, so mid-period policy edits do not disturb work already underway.

The budget section defines your organisation's real-money rewards spend:

• Annual rewards budget — the total real-money amount (e.g. 10,000) you plan to spend on employee rewards in a year.
• Currency — the currency the budget is expressed in. Supported: USD, EUR, GBP, UAH, PLN, CAD.
• Coins per 1 [currency unit] — the exchange rate between real money and virtual Coins. For example, 100 means 1 USD = 100 Coins.

These three values together produce the Annual Coin Pool — the total number of Coins your budget represents (annual budget × exchange rate). The projection panel displays this value live as you type.

You set four fixed Coin reward values — one for each quest difficulty tier:

• Easy
• Medium
• Hard
• Expert

Every quest in your organisation pays exactly the reward for its difficulty. There are no per-quest coin overrides — quest creators set the difficulty, and the economy policy determines the Coins automatically.

Non-owners can see these values on quest cards and in the Quests Library, but only owners can edit them.

Weekly start caps control how many quests of each difficulty a member can self-start in a single week:

• A cap of 0 means members cannot self-start quests of that difficulty at all (they can still be assigned by a manager).
• Higher caps allow members to take on more quests per week at that tier.

The caps are also load-bearing inputs to the projection — they determine the maximum Coins any one employee could earn per week (sum of caps × difficulty coin rewards), which in turn drives the per-employee annual maximum and the total organisation liability estimate. Setting caps too high relative to your budget will trigger a warning in the projection panel.

These two inputs shape the projection and enforce a per-employee spending pace:

• Eligible employees count — the number of employees included in the organisation liability projection. This excludes you (the owner). You can edit this freely to model planned headcount, or click prefill from members to populate it automatically from the current active member count.
• Per-employee monthly redemption budget (in currency) — translated into a Coin cap at your exchange rate. Once an employee's Coin purchases in the current calendar month reach this cap, further purchases are blocked until the next month. Refunded orders are excluded, so a refund frees up budget again.

The monthly cap is a pace limiter, not an aggregate cap. It stops one employee from clearing the Rewards Catalogue in a single month after hoarding Coins all year. Your total real-money risk is still bounded by the Max annual organisation liability shown in the projection panel.

The Bonuses Budget is an optional pool of Coins that managers can award ad-hoc — for demos, hard case resolutions, exceptional effort, or any outstanding contribution that falls outside the regular quest cycle.

To enable it, toggle Bonuses budget on. You then set an Annual bonus coin pool. The monthly pool is derived automatically (annual ÷ 12) and is enforced monthly — managers cannot collectively issue more bonus Coins in a calendar month than that month's share of the pool.

The settings page suggests a starting value: Annual coin pool − Max annual liability, i.e. the portion of your coin budget not already accounted for by quest rewards. The total projected spend shown at the bottom of the projection panel includes the bonuses pool when bonuses are enabled.

The projection panel updates in real time as you edit any Rewards Economy field. It shows:

• Annual coin pool — budget × exchange rate.
• Employee annual coin cap (top-down) — annual coin pool ÷ eligible employees, the share each employee could theoretically redeem if the pool were divided equally.
• Max weekly coins per employee — sum of (weekly cap × difficulty coin reward) across all difficulties.
• Max annual coins per employee — max weekly × 52.
• Max annual organisation liability — max annual per employee × eligible employees, expressed in both Coins and currency.
• Annual bonuses pool — shown when bonuses are enabled.
• Total projected spend — liability + bonuses pool, in Coins and currency.

Two warnings can appear:

• Liability exceeds budget (error) — the projected spend is larger than your annual coin pool. Reduce difficulty coin rewards, lower weekly caps, raise the budget, or change the exchange rate.
• Per-employee max exceeds individual share (warning) — one employee's bottom-up maximum is higher than the top-down budget share per employee. The organisation will not overspend in aggregate, but a single motivated employee could individually exceed their proportionate share.

An informational note is always shown: if you (the owner) complete quests yourself, those coin issuances are real spend but are not included in the eligible employees projection.

The Employee Suggestions toggle controls whether employees can submit quest and goal ideas for manager review.

• When enabled, any employee can submit a suggestion. If a manager approves it, the suggesting employee earns an XP bonus — no Coins are issued for suggestions.
• When disabled, the submission form is hidden from employees. Existing suggestions that are already awaiting review remain visible and reviewable by managers.

This toggle saves immediately — there is no Save button for this section.